Entry Guidelines and Frequently Asked Questions

WHEN IS THE NEXT SUBMISSION DEADLINE?
April 9 is our EARLY BIRD DEADLINE. Get your film in before the price goes up! See entry form for up to date deadlines
Postmark: We prefer that you send only links to the film but if you prefer to send a DVD or BLUERAY, it must be portmarked by deadline date.


WHEN IS THE NEXT FESTIVAL?
The 18th Annual Woodstock Film Festival Dates: October 11-15, 2017


HOW DO I SUBMIT AN ENTRY FORM?
Click ENTRY FORM (linked above), and follow the instructions. The entire process takes about 10 minutes. At the end of the online submission process your application is saved in our database and it can be later retrieved, edited and printed from any computer.


WHAT FILM CATEGORIES DO YOU ACCEPT SUBMISSIONS?
Categories:
-Feature Narrative - must be over 40 minutes
-Feature Documentary - must be over 40 minutes
-Short Narrative - must be 40 minutes or less
-Short Documentary - must be 40 minutes or less
-Short Student Film (College level) - must be 40 minutes or less
-Short Animation - must be less than 15 minutes for consideration in Animated Shorts program*
-Music Video - must be less than 10 minutes
-Youth/Teen (ages 12-18 only) - must be less than 15 minutes

* Animated films exceeding 15 minutes should be entered into shorts category. Any animated film over 40 minutes should be entered in feature category.


IS THE WOODSTOCK FILM FESTIVAL COMPETITIVE?
While the atmosphere at Woodstock is anything but competitive, we do have awards in several categories.
AWARDS INCLUDE:
BEST NARRATIVE FEATURE - $5000 cash prize from Gigantic Pictures
BEST DOCUMENTARY FEATURE - $2500 cash prize from The Bluestein Family Foundation
BEST SHORT NARRATIVE - $2,000 cash prize from Gigantic Pictures
BEST STUDENT SHORT - $1,000 cash prize from Gigantic Pictures
BEST SHORT DOC - $1,000 cash prize from Films We Like
ULTRA INDIE AWARD - $2,000 cash prize from Gray, Krauss, Stratford, Sandler, Des Rochers, LLP.
*2015 winner also received a 4k camera from Black Magic Designs
CARPE DIEM AWARD - $500 cash prize from The Vincent Jay Andretta Memorial Fund
HASKELL WEXLER AWARD - Includes $15,000 in rental services from Panavision, NY
JAMES LYONS EDITING AWARD NARRATIVE & DOCUMENTARY FEATURES - $1,500 in services from Technicolor Postworks
TANGERINE ENTERTAINMENT JUICE AWARD FOR BEST FEMALE FEATURE DIRECTOR - Cash prize from Tangerine Entertainment
Other awards include WORLD CINEMA AWARD, BEST ANIMATED SHORT, AUDIENCE AWARD for NARRATIVE & DOCUMENTARY FEATURES


HOW CAN I PAY THE ENTRY FEE?
WFF Entry Form will help you determine the cost of your submission. Fees range from $10 to $95 (late fees are more expensive than early).
Option 1) Pay ONLINE (Credit Card) after completing your entry form
Option 2) Pay using PAYPAL by sending payment to info@woodstockfilmfestival.
We no longer accept Checks.


WHY WE CAN NOT GRANT WAIVERS?
Imagine you are producing a low budget feature length movie every year. The Woodstock Film Festival is like an indie production that relies on passion, limited funding, fiscal responsibility, volunteers and community support. We regretfully cannot waive fees.


HOW MANY FILMS CAN I SUBMIT?

As many as you like. However, each film must have its own screening copy, signed submission form, and entry fee. DO NOT submit multiple projects on the same DVD. Additionally, we recommend that you use the same main email address for all your submissions.


SHOULD I ENTER MY FILM EARLY OR NEAR THE DEADLINE?
The earlier the better! We receive thousands of films and they all tend to come in near the end. If your film comes in early, chances are good that it will not be screened on the same day as ten other films.


HOW MANY FILMS DO YOU ACCEPT IN THE FESTIVAL?
We estimate that the next festival line-up will include about 135 films from features to shorts and music videos.


I SUBMITTED THE ONLINE ENTRY FORM, WHAT DO I DO NOW?
Your submission will be processed only when we receive your complete submission package:
- Signed Entry Form
- Entry Fee
- Link to the film or DVD copy of the movie
*We prefer digital links to films.


CAN I UPDATE MY SUBMISSION DETAILS?
YES! We are able to make changes to the details to your submission. BUT, please note that if your film is accepted, we will be emailing you to update all details regardless.


DID YOU RECEIVE MY SUBMISSION?
It is always a good rule-of-thumb to send your package with delivery confirmation. If you have not done so, we are happy to check on your submission. Just email us at entries@woodstockflmfestival.com.

If you sent your package close to a submission deadline, it may take several days before we open all the packages and perform internal status updates.


WHEN WILL I BE NOTIFIED IF MY FILM HAS BEEN ACCEPTED?
The 18th Annual Woodstock Film Festival will take place October 11-15, 2017 All Filmmakers will be notified via email before the end of September.


CAN I RELEASE MY FILM THEATRICALLY OR ON BROADCAST TELEVISION BEFORE THE FESTIVAL?
In general, WFF has a policy against screening films that have been distributed theatrically or aired on television. Exceptions include retrospective and archival screenings (Magical Mystery Tour, The Secret of Roan Inish, Tender Mercies, Bound for Glory, Ride with the Devil, Point Blank). Films will only be programmed if they have not been screened in the Hudson Valley.


CAN I SUBMIT MY FILM IF PREVIOUSLY SCREENED AT OTHER FESTIVALS?
Hudson Valley premiere status is required. If your film has had any public screenings in Ulster, Orange, Dutchess, Greene, Sullivan, Columbia, Delaware, Putnam or Westchester Counties, it will not be eligible.

Other than that premiere status is appreciated, but not mandatory. We just want to show the best films possible!


WHAT PREVIEW COPY FORMATS DO YOU ACCEPT?
Entries must be submitted as a digital link or on DVD. WFF accepts both PAL and NTSC formats. Region 1 (US&Canada) and region 0 (no region) are preferred. We recommend that you TEST your disk on a stand-alone DVD player BEFORE sending it to our offices.


WHAT SCREENING FORMATS DO YOU ACCEPT FOR SELECTED FILMS:
WFF screens feature films on DCP and BluRay only. Shorts are screened digitally. If your film is selected, you will receive instructions on the exact specifications for delivering the film to us. FILMS MUST EITHER BE NATIVE 16:9 OR PILLARBOXED 4:3 to project 16:9. WE CANNOT PROJECT 4:3. WFF does not screen on HDCAM SR.


HOW ARE FILMS SELECTED
All entries are viewed by several WFF screeners. We are looking for great films that are made with soul and love. We are thrilled to discover new emerging talent and delighted to receive work from filmmakers who have been here before. Woodstock presents a program that interweaves emerging and established filmmakers in a friendly, casual environment, that is conducive to creativity, networking and a good time, surrounded by some of the most beautiful landscapes in the world.

WFF screeners are not provided with press kits or information about the filmmakers in order to make the process about the content rather than pr. Each film receives a comment and is graded from 1 to 5.
During the selection process, which generally includes many wonderful films, the average grade is calculated and considered along with comments. In general, selected films have an average grade between 4 and 5. There are instances where screeners disagree considerably and where the average score is superceded by discussion. Subject matter, style, production value, creativity and singular vision all go into consideration and are discussed when evaluating and considering each film.

Local films: To avoid conflicts of interest or favoritism, local films are generally screened by viewers who do not live in the region or who do not have a personal relationship with the organizers.


WILL I RECEIVE FEEDBACK OR COMMENTS ON MY FILM?
You can email and request feedback or comments but we don't generally have the time to answer due to the high volume of submissions received every year.


WHERE ARE THE SELECTED FILMS SHOWN?
We screen at several venues through the Hudson Valley. Select venues include:
Woodstock: Woodstock Playhouse, Upstate Films Woodstock, Kleinert James Art Center, Bearsville Theater
Rhinebeck: Upstate Films
Rosendale: Rosendale Theatre
Saugerties: Orpheum Theater
Additional venues have been used throughout the region


I SUBMITTED MY FILM LAST YEAR BUT IT WAS NOT SELECTED. CAN I SUBMIT MY FILM AGAIN?
We allow it, but we don't encourage it. To resubmit a film, the film must be significantly re-edited since you last submitted it. Also, the film cannot be beyond the completion deadlines.


CAN I SUBMIT A WORK-IN-PROGRESS OR "ROUGH CUT"?
Filmmakers might submit a Work-in-progress only if the film is scheduled to be completed at least 4 weeks before the beginning of the festival (before September 13, 2017). Please list directly on the disk/box what elements of your film are missing.

PLEASE BE AWARE that this is how we will consider your film, you cannot send another copy of the finished version. If your film is accepted, it will be accepted on the merit of the "rough cut" you submit.

Of course, WFF will need the final version of any accepted "Rough Cut" by the first week in September, latest.


CAN I ONLY COMPLETE THE ENTRY FORM ONLINE, OR MAY I MAIL A PRINTED VERSION?
The festival strongly encourages filmmakers to submit using the online entry form. If for some reason, it is absolutely necessary to submit a hand-written form, please print the entry form and write CLEARLY in the spaces provided. Again, this is NOT encouraged.


WHAT IS THE SHIPPING ADDRESS FOR PACKAGES?
Mail your complete submission packages to:
Woodstock Film Festival
13 Rock City Rd. (if by courier)
PO BOX 1406 (if by US Postal Service)
Woodstock, New York, 12498 - USA


GO TO ENTRY FORM